Polk County Texas GOP

2020 Bylaws of the
Polk County Republican Party

ARTICLE I --- Polk County Republican Party
Section 1. The name of this organization shall be the Polk County Republican County
Executive Committee, hereinafter referred to as the CEC.

ARTICLE II --- PURPOSE
Section 1. The purpose of the CEC shall be:
A. To establish general policy of the Republican Party in the county, subject
to direction of the biennial County Convention;
B. To represent the Republican Party of this county, and state, articulating the
Party’s principles;
C. To ensure the citizens of Polk County are provided honest and fair
elections.
D. To cooperate in carrying out the goals and ideals of the Republican Party
of Texas, including but not limited to:
1. conducting the Republican Primary Election throughout the county;
and
2. seeking to ensure only quality individuals are represented on the
Republican Primary Ballot; and
3. supporting the Party’s non-sanctioned candidates in the General
Election; and
4. encouraging Republican office holders to adhere to Party
principles, uphold ethical standards, and maintain etiquette.

Section 2. The CEC is charged with the responsibility of observing all state and federal
laws in fulfilling the purposes stated in this Article.

ARTICLE III --- MEMBERS
Section 1. The voting members of the CEC when conducting official business required
by the Texas Election Code shall be the County Chairman and the Precinct Chairmen.
Officers who are not Precinct Chairmen may serve as ex-officio (non-voting) members
of the CEC, and do not count toward establishing or maintaining quorum.

ARTICLE IV --- OFFICERS
Section 1. Officers of the CEC shall be the County Chairman, Vice-Chairman,
Treasurer, Secretary, Parliamentarian, Sergeant at Arms, and Public Information Officer
and are not required to be Precinct Chairmen.

A. Officer Appointments. The Vice-Chairman, Treasurer, Parliamentarian,
Sergeant at Arms, and Public Information Officer shall be appointed by the
County Chairman.

B. Officer Election. The Secretary shall be elected by the CEC.

Section 2. The term of office of the officers shall be concurrent with that of the CEC,
except in the event of a vacancy in the office of County Chairman (at which time the
appointed officers shall serve only until election a new County Chairman).

Section 3. Duties of officers shall be those prescribed by the parliamentary authority
adopted by the CEC and by these bylaws, as listed below:
A. County Chairman. The County Chairman shall be the CEC’s presiding
officer and official spokesman. They shall perform these duties required by
the statute and by these bylaws and by the Rules of the Republican Party
of Texas. They shall be an ex-officio member of all county Standing and
Special Committees. The County Chairman shall also have administrator
access to all social media accounts. The County Chairman shall also be a
signatory on all party bank accounts.

B. Vice-Chairman. The Vice-Chairman shall assist the Chairman as
requested in the performance of any non – statutory duties of the office.
The Vice Chairman may not perform any statutory duties as outlined by
state law but may assist in any other functions of the County Chairman,
including appointment to committees. The County Vice Chairman shall be
a signatory on all party bank accounts.

C. Treasurer. The Treasurer shall be responsible for keeping systematic
records and for complying with any applicable state and federal statutes
with regard to reporting contributions and expenditures. The Treasurer
shall prepare a current report of financial conditions for presentation to the
CEC at each regularly scheduled meeting. The Treasurer shall be a
signatory on all party bank accounts.

D. Secretary. The Secretary shall carry out the usual duties of that office,
keeping an up-to-date role of the CEC’s members and ensuring that each
member receives timely notices of meetings. A permanent file containing
minutes of the CEC meetings shall be maintained.

E. Parliamentarian. The Parliamentarian shall advise the CEC on the
execution of, and the compliance with, the Roberts Rules of Order and
any applicable state and federal laws as they apply to procedure.

F. Sergeant at Arms. The Sergeant-at-Arms shall enforce order at the
direction of the Chairman and assist in practical details in organizing
meetings.

G. Public Information Officer. The Public Information Officer shall be
responsible for all announcements and releases to the media, with
approval from the County Chairman. The Public Information Officer shall
have access to all social media accounts.

ARTICLE V --- CEC MEETINGS
Section 1. The CEC shall meet at least once a quarter to carry out official party
business. Regularly scheduled CEC meetings shall begin at 6:00 pm. The dates for the
regularly scheduled CEC Meetings will be as follows:
November 9, 2020 (2nd Monday) January 11, 2021 (2nd Monday)
March 8, 2021 (2nd Monday) May 10, 2021 (2nd Monday)
July 19, 2021 (3rd Monday) September 13, 2021 (2nd Monday)
November 8, 2021 (2nd Monday) January 17, 2022 (3rd Monday)
March 14, 2022 (2nd Monday) May 9, 2022 (2nd Monday)
Section 2. At CEC meetings, one-fourth (1/4) of the membership, excluding vacancies,
shall constitute a quorum regarding all non-statutory matters.
Regarding all statutory matters, such as the adoption of bylaws, a quorum shall consist of those members present. 

Section 3. If the County Chairman changes the time or date of a regularly scheduled
CEC meeting, the Secretary shall notify members by email or text message at least five
(5) calendar days prior to the date of newly scheduled meeting. If the County Chairman
calls an Emergency CEC Meeting, the Secretary shall notify members by email or text
message two (2) calendar days prior to the date of the Emergency CEC Meeting.

ARTICLE VI --- OTHER MEETINGS/EVENTS
Section 1. The County Chairman may call for other meetings or events, such as public
educational meetings, candidate informational meetings, grassroots training meetings,
or fundraising events.

ARTICLE VII --- COMMITTEES
Section 1. The County Chairman shall appoint the chairmen of any committees
deemed necessary to carry out policies of the local Party.
Section 2. A committee member or members may be removed from a committee upon
request of the committee chairman or the County Chairman.
Section 3. The standing committees will be as follows: Resolutions Committee,
Planning Committee.

ARTICLE VIII --- PARLIAMENTARY AUTHORITY
Section 1. The rules contained in the most current edition of Robert’s Rules of Order
shall govern the CEC in all cases to which they are applicable and in which they are not
inconsistent with these bylaws and any special rules promulgated by the Republican
Party of Texas, or any state or federal statutes.

ARTICLE IX --- CANDIDATE OATHS
Section 1. Each candidate applying to run for public office, or party office, upon turning
in their application for a place on the Republican Primary Ballot, will be asked to sign an
oath affirming four (4) statements:

#1. I fully support, and pledge to govern within the confines of, the Core
Principles of the Republican Party of Texas.
#2. I understand the importance of fair campaigning and untrammeled elections
and will therefore adhere to the ethical standards set forth by the Texas Ethics
Commission in their Code of Fair Campaign Practices.
#3. I will abide by the rules set forth in the Polk County Republican Party’s Rules
of Etiquette for the Placement of Campaign Signs.
#4. If elected, I will not resign from office before my term has been fulfilled in
order to pursue another office.

ARTICLE X --- AMENDMENT OF BYLAWS
Section 1. These bylaws may be amended by a two-thirds (2/3) vote of those members
present and voting.
Section 1. If the County Chairman places a proposed by law change on the agenda of
any meeting, the Secretary shall notify members by email or text message seven (7)
calendar days prior to the date of the meeting.